Executive Board positions shall be open to any member who has paid dues and has attended at least 3 monthly meetings during the current school year. A majority vote of the general membership will allow a paid member to be exempt from the 3 monthly meetings if that member is in good standing.  Executive Board nominations take place in April and are voted on at the May General Meeting for a term of the following school year.

President

The President will preside at all organization and Executive Board meetings. The President shall be a member ex-officio of all committees. The President shall have the power to appoint a chair or hold elections for all chairpersons nominated from the floor. The President shall provide a written summary of MPTO activities at the annual, year-end Executive Board and General Membership meetings. They shall have such authority as generally invested in the office, by correct parliamentary procedures.

Vice-President

The Vice-President shall assist the President in all his/her duties and shall be the presiding officer in the absence of the President at member and Executive Board meetings. The Vice-President shall be the Chairperson of the Nominating Committee and shall announce the results of the elections and introduce the newly elected officers at the June meeting. The Vice-President shall be the Chairperson of the Bylaw Committee and reconcile bank statements four times per year.

Secretary

The Secretary shall be responsible for recording, reporting, and maintaining a record of the minutes of the Executive Board and monthly member meetings. The Secretary shall be responsible for handling all correspondence and maintaining copies of all written reports. The Secretary is also responsible for ensuring filing of all appropriate organization documents with the Secretary of State.

Treasurer

The Treasurer will be responsible for maintaining and recording all organization and related funds, for distributing funds as authorized by the Executive Board, and for preparing and presenting a budget for the fiscal year. The Treasurer will issue a finance report at the monthly member meetings. This report will include an actual balance detailing expenditures, deposits, and commitments. Detailed records shall be kept and copies of necessary information shall be made available to the Cultural Arts Chairperson for cultural arts activities. The Treasurer is responsible for ensuring all financial information is made available to an accountant at the end of the school year and for ensuring the filing of all appropriate and required tax records in accordance with the current IRS Tax Laws.

Fundraising

The Fundraising Chairperson(s) shall oversee the Fundraising Committee and all fundraising activities. The objective of fundraising is to raise funds to maximize support for MPTO’s previously stated purposes and roles. The responsibilities of this position include investigating available fundraising programs to determine those which most closely match the financial goals and purposes of MPTO and implementing all programs with the support of MPTO volunteers.

Cultural Arts

The Cultural Arts chair(s) shall oversee the Cultural Arts Committee and all cultural arts activities. A priority of this position is to ensure committee members are trained and knowledgeable in performing the duties of Cultural Arts Chair. Soliciting faculty input, evaluating programs, contracting activities within funding guidelines, and applying for grants are responsibilities of the Cultural Arts chairperson(s).

Volunteer Chair

The Volunteer Chair is responsible for all activities required to encourage the participation of volunteers, providing information to committees regarding volunteers who are interested, assisting in the follow up notification of volunteers, and any other related duties that encourage and coordinate participation in MPTO.